Freedom of Information

Public Authority

Projects Plus Limited

Description of the Entity’s Structure

TBC

Description of the Entity’s Functions and Responsibilities

Projects Plus Limited is a Government entity responsible to provide support functions to different public and private entities in respect to project administration such as tender preparation, planning, financial control, reporting, procurement and project management.

General Description of the categories of documents the entity holds

Tender documents, HR Documents (including CVs, Contracts of Employment etc.), Documents related to suppliers and bidders (including personal and commercial data), documents related to finance and payroll, engagement forms, various forms of studies (e.g. Environmental Impact Assessments etc.)

Description of all manuals and similar types of documents which contain policies, principles, rules or guidelines in accordance with which decisions or recommendations are made in respect of members of the public (including bodies corporate and employees of the public authority in their personal capacity)

Whenever the need arises, Projects Plus Limited, adhers and refers to the Government’s main guidelines and regulations.

Statement of the information that needs to be available to members of the public who wish to obtain access to official documents from the public authority, which statement shall include particulars of the officer or officers to whom requests for such access should be sent.

Projects Plus Ltd FOI Officer may be contacted by email:

foi.projectsplus@gov.mt or via telephone on (+356) 27792500

Details of Internal Complaints Procedure

An applicant whose request for information is refused, or who is otherwise not satisfied with the information provided, its format or the extension of the deadline for the submission of the notification indicating whether a request would be met or not, may address a complaint to Projects Malta Ltd.

Complaints may be submitted by e-mail to admin.projectsmalta@gov.mt, through the FOI portal www.foi.gov.mt via the e-ID or through the online form.

The complaint should be addressed to the Public Authority’s FOI Officer, who shall bring the complaint to the attention of the officer responsible. (The officer responsible shall be the Director or the most senior official within the Department, Directorate or Secretariat concerned. In the absence of such officer, a reply may be provided by the Assistant Director. In the absence of an Assistant Director a reply would be provided by the officer higher in rank than the Director or most senior official concerned.) The officer responsible shall reply to the applicant within 10 working days from the receipt of the complaint. The applicant shall also be informed that he or she may appeal the decision or otherwise address a complaint to the Information and Data Protection Commissioner in accordance with the Freedom of Information Act (Cap. 496 of the Laws of Malta).

The officer responsible shall inform the applicant of the decision taken with respect to his or her complaint, and in the event of confirmation of a decision not to release the pertinent information, shall explain the reasons thereof. Whenever the applicant’s complaint is related to the format of the information provided or to an extension of the deadline for the submission of the notification indicating whether a request would be met or not by the Public Authority and the original decision is upheld, the applicant shall be given an explanation as to why his or her complaint cannot be positively addressed.

An applicant may also make use of the Internal Complaints Procedure to report failure to meet deadlines or to send notifications. In those cases where the request for information can be met but has not been met within the deadlines specified by the Act, the officer responsible shall waive any applicable fees for the submission of information.

Other Information

Complaints received on weekends and public holidays will be seen on the next working day. Applicants are requested to make an appointment with the Freedom of Information Officer before calling at the Public Authority for payment and/or collection of a document.

Payments can be made in cash or by cheque payable to:

8, Level 1,

The Clock Tower Building,

Tigne’ Point, Sliema, TP 01, Malta

Office working Hours:

0800hrs-1700hrs

Public Authority Contact Details

8, Level 1,

The Clock Tower Building,

Tigne’ Point, Sliema, TP 01, Malta

Tel: (+356) 27792523

Email: projectsplus@gov.mt